View and edit your Google files offline

Accessing Your Google Files Offline

In the video above, Google shows you how to view and edit your files offline in Google Drive and in Google Docs, Sheets, and Slides.

 Important things tips to know when you're offline:

• Use Chrome. Offline access doesn’t work with other browsers such as FireFox or Safari. Offline access is also available on Chrome devices.
• Use one account per Chrome profile. More than one person can use Drive offline on the same computer, but each person will need to log in with a different Chrome profile.
• examples:
•  jcarsonXYZ@gmail.com  
• jcarson54321@harnettstudents.org

Turn on offline access in Chrome

To turn on offline access in Chrome:

1. You will need to open Google Chrome and sign in by clicking the Chrome menu > choosing Sign in to Chrome > following the directions on the sign-in page.
   
2. Visit Drive, Docs, Sheets, or Slides. Offline access will automatically be turned on. Open a file to begin viewing or editing it even when you have no Internet connection.

Turn on and turn off offline access from settings

You can manually enable or disable offline access from your settings in Drive, Docs, Sheets, or Slides.

Only enable offline access on personal computers or computers that you use regularly. Turning on offline access on public or shared computers can put your data at risk, since others may be able to view your synced files.

In Drive:

1. Sign into Drive at drive.google.com on a Chrome browser.
2. Click the  Settings menu in the upper right.
3. Check the box next to "Sync your work to this computer so that you can edit offline" to enable offline access. Your files and folders will automatically be synced so that they'll be available without an Internet connection.
4. Uncheck the box to disable offline access.

In Docs, Sheets, or Slides:

1. Visit any of the Docs, Sheets, or Slides homescreens on a Chrome browser:
   • Docs: docs.google.com
   • Sheets: docs.google.com/sheets
   • Slides: docs.google.com/slides
2. Click the  menu in the upper left.
3. Click Settings.
4. Check the box next to "Sync your work to this computer so that you can edit offline" to enable offline access. The homescreens will automatically begin syncing your files and folders so that they'll be available without an Internet connection.
5. Uncheck the box to disable offline access.

Where offline access is available

Offline access isn't currently available everywhere. See what is and isn’t available below.

	Desktop		Mobile
	View	Edit	View	Edit
Google Drive
Google Docs*
Google Sheets*
Google Slides*
Google Drawings

*To edit Google Docs, Sheets, and Slides offline on your mobile device, you must have the Google Docs, Sheets, and Slides apps installed. All other files can be viewed using the Google Drive app.

Another Great Google Tool!

If you are using Google Docs/Google Drive with your students you can add more tools and resources to your documents by installing Google Apps. It is a simple process and you can find all kinds of things you may need to enrich student learning with these apps.

1. Go to your Google Drive account and click on Create, as if you were starting a new document. Look at the bottom of that window and click on Connect More Apps.

2. Browse the apps or use the search bar for something you need and want. Click on the apps to install them to your account.

3. Some apps will appear in the Create menu options. Others will appear when you actually select an already created document. Just right click on the document and choose from the added apps.

How easy is that? I know that we all LOVE helpful tools to make our documents and lessons more fun and exciting! Here are a couple of Goggle Apps that you might be interested in:

GeoGebra: An app for Geometry and Algebra work.
Click on the title of the app to go directly to the website to download it.

Click here for information on how to use the app.  It also has a quick video.

Kaizena: This app lets you annotate on a document and record voice comments. This is a great app for editing writing and student work.  It is a tool that allows you as a teacher to give immediate feedback on your students work.  All you have to do is simply highlight the text and speak to give verbal feedback.  If you do not want to do that then you can attach reusable resources for some of the most common problems that you have in class.  It is as simple as typing, writing, and recording your comments on the student's work. That is just simply a time saver and an awesome app! 
Click here for the link.

I hope that both of these resources are helpful to you.

Julie